9:15 pm· WhatsApp
The AI receptionist for clinics.
Reception is busy with the patient in front of them.
Appointments booked, reminders sent and questions answered on the phone, WhatsApp and your website, while reception looks after the patient in front of them. Built and managed for you.
Packages from Starter: £997 setup + £247/month · All prices exclude VAT
How can an AI receptionist help a clinic, and what does it cost?
It answers calls, WhatsApps and website chats 24/7, tells people it's an AI, answers from the information you approve, books appointments into your Google or Outlook calendar, sends reminders and passes anything clinical or unusual straight to your team. Starter is £997 setup and £247/month for one channel. Professional is £1,997 setup and £447/month for every channel plus appointment reminders and review requests. All prices exclude VAT. Month-to-month.
Sound familiar?
- Weekends and evenings go to voicemail.
- By the time I call back they've booked someone else.
- Our website just sits there.
Every enquiry· What Zara handles
What Zara handles for your clinic.
Appointment booking, reminders and rebooking. Built around your services, prices and calendar, and only ever answering from information you approve.
- 01
Appointment booking
Offers the slots you've made available and books them into your calendar.
- 02
Appointment reminders
Sends reminders before appointments. Included in Professional.
- 03
Rebooking
When someone needs to move, it offers another slot from your calendar.
- 04
Treatment questions
Answers only from the information you approve, such as treatments, opening hours and published prices.
- 05
Handover to reception
Anything clinical, sensitive or unusual is passed to your team straight away.
Hear it for yourself
Zara is our own AI receptionist, built the way we'd build yours. Ask her anything, or let her book you a free call.
9:15 pm· Example conversation
How a typical enquiry goes.
A WhatsApp message arrives at Elmwood Dental & Aesthetics (fictional).
Elmwood Dental & AestheticsWhatsApp · Sunday, 9:15 pmExample conversation · fictional business
CustomerHi, do you do teeth whitening? How much is it?
Zara (AI)Hi! I'm Zara, Elmwood's AI assistant. Yes, we offer professional whitening. It starts with a free 15-minute consultation, where a dentist checks it's right for you and confirms the price. Shall I book one?
CustomerYes please. Weekday evenings are best for me.
Zara (AI)We have Tuesday at 6:00 pm or Wednesday at 6:30 pm. Which suits you?
CustomerWednesday.
Zara (AI)Done: whitening consultation, Wednesday at 6:30 pm. I'll send you a reminder the day before. See you then!
Zara is an AI. Calls and chats may be recorded.
What happened next
Booked, confirmed and logged before anyone at Elmwood Dental & Aesthetics picked up the phone.
Right now· Try it now
Don't take our word for it. Talk to Zara.
Zara is our own AI receptionist, built exactly the way we'd build yours. Ask her anything about our services or prices, or let her book you a free call.
Listen to example calls
- CustomerHi, do you do teeth whitening? How much is it?
- ZaraHi! I'm Zara, Elmwood's AI assistant. Yes, we offer professional whitening. It starts with a free 15-minute consultation, where a dentist checks it's right for you and confirms the price. Shall I book one?
- CustomerYes please. Weekday evenings are best for me.
9:00 am· Recommended package
Professional: the usual starting point.
Patients call, message and book at all hours, and reminders matter. Professional covers phone, WhatsApp and website chat, with appointment reminders and handover to a person.
Professional
Most popularEvery channel answered, every lead followed up.
For busy teams getting enquiries on every channel.
+ £447/month
Save £3,744 in year one
£1,488 off setup + £188/mo vs £3,485 + £635/mo bought separately
Everything in Starter, plus:
- AI voice, WhatsApp and website chat
- 600 voice minutes a month, then 25p a minute
- Hands over to your team when a caller needs a person
- Quote follow-ups, so no quote goes cold
- Appointment reminders to cut no-shows
- Google review requests after every job
- Monthly report; we improve the answers every month
- 2 hours of updates a month, priority support
One location, one main number, one WhatsApp line, up to 5 workflows.
Book a free callAlso available
- StarterNever miss an enquiry on your main channel.£997+ £247/month
- GrowthFor several locations, numbers or systems.From £3,997+ From £797/month
All prices exclude VAT
Not sure yet?
Not sure which package fits your business?
Book a free 20-minute call and we'll recommend one, with a fixed price in writing. Prices are the same for every client.
All hours· Services
The services that matter most.
Start with the essentials for your business. Every service has a published price, and we can build your website too.
A website that answers back.
Websites that turn visitors into enquiries: fast on a phone, with an enquiry form, click-to-call and WhatsApp, and AI chat and booking with a package.
Business website: £1,997, or £997 with a Starter, Professional or Growth package · hosting and care from £49/month
See websites- AI voice receptionistAnswers every call 24/7 in a natural British voice, books appointments and texts a confirmation.£997 setup + £197/month
- CRM and bookingA lead pipeline, Google or Outlook calendar booking and instant staff alerts, with every conversation logged.£697 setup + £97/month
- Follow-up automationQuote follow-ups, missed-call text-back, appointment reminders and Google review requests.£497 setup + £97/month
All prices exclude VAT
Any time· FAQ
Questions owners ask us.
01Can it book straight into our diary?
It books into Google or Outlook calendars. Connecting your own practice software is part of the Growth package.
02Does it send appointment reminders?
Yes. Appointment reminders are included in Professional. Growth adds outbound reminder and rebooking calls.
03Will patients know they're talking to an AI?
Yes. It always tells people it's an AI receptionist, answers only from information you approve and passes anything unusual to your team.
04What about data protection?
We work under UK GDPR, callers are told they're speaking to an AI, and we provide a data processing agreement. Recordings are kept only as long as you agree.
All hours· Other industries
Built for businesses like yours.
Photographs are illustrative
7:42 pm· Tonight
Ready to stop missing enquiries?
Book a free 20-minute call, or talk to Zara right now.
Zara is an AI receptionist. All prices exclude VAT.