10:58 pm· Website chat
The AI receptionist for events businesses.
Enquiries arrive while you're running someone else's big day.
Date checks, quote requests and venue viewings handled on the phone, WhatsApp and your website, even while you're running someone else's big day. Built and managed for you.
Packages from Starter: £997 setup + £247/month · All prices exclude VAT
How can an AI receptionist help an events business, and what does it cost?
It replies to every enquiry in seconds, on the phone, WhatsApp and your website, answers questions from the information you approve (such as dates you have free), takes quote requests with the details you need, books viewings into your calendar and follows up the quotes you send. Starter is £997 setup and £247/month for one channel. Professional is £1,997 setup and £447/month for every channel plus quote follow-ups and appointment reminders. All prices exclude VAT. Month-to-month.
Sound familiar?
- Weekends and evenings go to voicemail.
- By the time I call back they've booked someone else.
- We never follow up quotes.
Every enquiry· What Zara handles
What Zara handles for your events business.
Date availability, quote requests and venue viewings. Built around your services, prices and calendar, and only ever answering from information you approve.
- 01
Date availability
Answers from the dates you approve and passes anything it can't confirm to your team.
- 02
Quote requests
Captures the date, guest numbers and type of event, logs the request in your CRM and alerts your team.
- 03
Venue viewings
Offers viewing slots and books them into your calendar, with a confirmation sent.
- 04
Quote follow-ups
Follows up the quotes you send, so enquiries don't drift to another venue. Included in Professional.
- 05
Evenings and weekends
WhatsApp and website messages answered at 10 pm on a Saturday, when couples and planners are browsing.
Hear it for yourself
Zara is our own AI receptionist, built the way we'd build yours. Ask her anything, or let her book you a free call.
10:58 pm· Example conversation
How a typical enquiry goes.
A visitor opens the chat on The Old Mill Barn's website (fictional).
The Old Mill BarnWebsite chat · Saturday, 10:58 pmExample conversation · fictional business
VisitorHi, is Saturday 14 June free next year? It's a wedding, around 90 guests.
Zara (AI)Hi! I'm Zara, The Old Mill's AI assistant. Saturday 14 June is showing as available, and the Main Barn seats 90 comfortably. Would you like a quote?
VisitorYes please, with an evening reception.
Zara (AI)Lovely. I'll ask the events team to prepare a quote for a day and evening reception for 90 guests. You'll have it by Monday. Would you like to see the barn too? I have Thursday at 4 pm or Saturday at 11 am.
VisitorSaturday, please.
Zara (AI)You're booked for a viewing on Saturday at 11 am. See you then!
Zara is an AI. Calls and chats may be recorded.
What happened next
Booked, confirmed and logged before anyone at The Old Mill Barn picked up the phone.
Right now· Try it now
Don't take our word for it. Talk to Zara.
Zara is our own AI receptionist, built exactly the way we'd build yours. Ask her anything about our services or prices, or let her book you a free call.
Listen to example calls
- VisitorHi, is Saturday 14 June free next year? It's a wedding, around 90 guests.
- ZaraHi! I'm Zara, The Old Mill's AI assistant. Saturday 14 June is showing as available, and the Main Barn seats 90 comfortably. Would you like a quote?
- VisitorYes please, with an evening reception.
9:00 am· Recommended package
Professional: the usual starting point.
Events enquiries arrive by phone, WhatsApp and your website, and quotes need chasing. Professional covers every channel and includes the quote follow-ups and reminders.
Professional
Most popularEvery channel answered, every lead followed up.
For busy teams getting enquiries on every channel.
+ £447/month
Save £3,744 in year one
£1,488 off setup + £188/mo vs £3,485 + £635/mo bought separately
Everything in Starter, plus:
- AI voice, WhatsApp and website chat
- 600 voice minutes a month, then 25p a minute
- Hands over to your team when a caller needs a person
- Quote follow-ups, so no quote goes cold
- Appointment reminders to cut no-shows
- Google review requests after every job
- Monthly report; we improve the answers every month
- 2 hours of updates a month, priority support
One location, one main number, one WhatsApp line, up to 5 workflows.
Book a free callAlso available
- StarterNever miss an enquiry on your main channel.£997+ £247/month
- GrowthFor several locations, numbers or systems.From £3,997+ From £797/month
All prices exclude VAT
Not sure yet?
Not sure which package fits your business?
Book a free 20-minute call and we'll recommend one, with a fixed price in writing. Prices are the same for every client.
All hours· Services
The services that matter most.
Start with the essentials for your business. Every service has a published price, and we can build your website too.
A website that answers back.
Websites that turn visitors into enquiries: fast on a phone, with an enquiry form, click-to-call and WhatsApp, and AI chat and booking with a package.
Business website: £1,997, or £997 with a Starter, Professional or Growth package · hosting and care from £49/month
See websites- Website chat agentTrained on your business. Captures leads, books appointments and hands over to your team.£497 setup + £97/month
- WhatsApp AI agentInstant replies on WhatsApp, day and night: answers questions, books and follows up.£797 setup + £147/month
- Follow-up automationQuote follow-ups, missed-call text-back, appointment reminders and Google review requests.£497 setup + £97/month
All prices exclude VAT
Any time· FAQ
Questions owners ask us.
01Can it tell people whether a date is free?
It answers from the information you approve, such as the dates you have available, and anything it can't confirm goes straight to your team.
02Can it take quote requests?
Yes. It captures the details you need, logs the request in your CRM and alerts your team. With Professional, it also follows up the quote once you've sent it.
03Will it work on our website and WhatsApp as well as the phone?
Yes. Professional includes the AI voice receptionist, WhatsApp and website chat together. Starter covers one: phone, or WhatsApp and website chat.
All hours· Other industries
Built for businesses like yours.
Photographs are illustrative
7:42 pm· Tonight
Ready to stop missing enquiries?
Book a free 20-minute call, or talk to Zara right now.
Zara is an AI receptionist. All prices exclude VAT.